Vanarama National League South
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Room Booking Enquiry

Booking Application Form

Please note, completion of the below form does not confirm a booking.

No bookings are confirmed until application responded to by email from enquiries@wsmafc.co.uk, and minimum payment of deposit is made.

 

    YOUR NAME (required)

    YOUR ADDRESS (required)

    YOUR EMAIL (required)

    YOUR TELEPHONE (required)

    YOUR FUNCTION TYPE (required)

    YOUR FUNCTION THEME

    YOUR FUNCTION DATE (required)

    YOUR APPROX GUESTS (required)

    YOUR ROOM REQUIRED (required)

    Please select room from drop down below from Somerset Suite Function Room, Sports Lounge Meeting Room or Board Room:

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    YOUR ROOM TIME (required)

    Please select time from drop down below from 9am-5pm, 5pm-Midnight or All Day (or any time longer than stated above).

    * Please note on Saturdays when Weston-super-Mare AFC First Team are playing at The Optima Stadium the only available time is from 6pm NOT 5pm.
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    YOUR ACCESS TIME (required)

    YOUR CATERING

    Please select catering option from drop down below from None, Club Buffet or Own Food.

    If requiring club buffet please indicate for how many

    YOUR OTHER REQUIREMENTS

    YOUR DEPOSIT REFUND DETAILS (required)

    Bank Account Name

    Bank Sort Code

    Bank Account Number

    * Please note deposit return is as per Venue Terms and Conditions of Hire
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    VENUE TERMS AND CONDITIONS OF HIRE

    1. APPLICATIONS
    All applications for hire must be confirmed by the hirer in writing.
    2. CHARGES
    Charges for the use of the facilities shall be as laid down by the management which reserves the right to vary charges between expiry and renewal of contract.
    3. DEPOSITS
    Please note that the deposit you are charged will relate to number of guests attending your event:
    Under 100 guests £100.00; Between 100 and 200 guests £500.00; Over 200 guests £1000.00
    In event of more guests arriving than advised on the booking form, and guest numbers going above deposit guest number bracket hirer is responsible for making immediate payment of increased deposit fee to relevant fee amount.
    Failure for your event to vacate venue at booking end time may result in withholding of part/all of deposit.
    As long as all terms of hire are adhered to, with no issues, deposit is returned 10-14 days after the event.
    4. PAYMENTS
    Payment is due at least 14 days prior to the booking unless prior written agreement to the contrary has been made.
    5. CANCELLATIONS BY HIRER
    Cancellation of a booking by the hirer must be in writing and received 30 days before the date of the booking.
    Failure to comply with this will result in full payment for the hire. In any event, the deposit will be forfeited on cancellation.
    6. CANCELLATIONS BY VENUE
    The venue reserves the right to cancel the booking if the holding of the function is deemed a conflict of interest or potentially harmful to the business of the venue or its staff. Should it be deemed by Weston-super-Mare AFC management that a client has withheld and/or not disclosed full details of the event and its contents/speakers for any reason then the venue reserves the right to cancel the booking without penalty or liability.
    7. ADMISSION
    The Club reserves the right at its discretion to refuse admission or evict any person from the Club or grounds.
    8. RIGHT TO ALLOCATE
    If, in the opinion of the management, the hirer is not making full use of the facilities, the management reserves the right to reallocate.
    9. CLUB REGULATIONS
    The hirer is responsible for ensuring that all persons admitted to the Club and grounds for the purpose of the hirer, conform to the regulations in force at that time.
    10. DAMAGE
    Any damage caused or loss incurred to the Club as a result of, or incidental, to the hiring will be the responsibility of the hirer to pay on demand the costs in full.
    11. CONTROL
    The control of the functions including the conduct of guests is the responsibility of the hirer.
    12. ALCOHOL & FOOD
    Under NO circumstances will alcohol or food/soft drink be allowed to be brought into the Club or its associated buildings without prior written permission.
    13. CATERING REQUIREMENTS
    20% payment is due on menu confirmation and the balance is due 14 days prior to the function.
    14. ONSITE KITCHEN
    No access can be given at ANY TIME to our onsite kitchen due to Health and Safety Rulings plus Food Hygiene Laws
    15. CORKAGE
    £10.00 corkage per bottle, if requested.
    16. VENUE SECURITY
    The venue reserves the right to additionally charge for SIA badge security to work any booked event, with the cost being fully charged to the Hirer, in advance of the event.
    Should an event require security during, but not previously booked, the hirer will be responsible for immediate payment of cost.

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    YOUR ACCEPTANCE OF TERMS AND CONDITIONS OF HIRE

    No bookings are confirmed until application responded to by email from enquiries@wsmafc.co.uk, and minimum payment of deposit is made.

    Subject to booking acceptance, all room hire fees and any additional charges are due to be paid no less than 14 days before function date.

    By clicking submit you agree to the above stated Terms and Conditions of Hire, please tick to confirm you have read and understood these

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